Supplier and Contract Management System (SCMS)

Background

 North East Lincolnshire Council sits within the Yorkshire and the Humber Centre of Excellence (Y&H CoE), one of nine regional Centres of Excellence (RCEs).

 The regional centres were created by the Office of the Deputy Prime Minister (ODPM) in February 2004 - originally to deliver the National Procurement Strategy and, more recently, the Gershon Review.

 The Y&H CoE helps the 22 local authorities in the region (plus the Fire and Police Services and the National Parks) by:

• Co-ordinating and analysing data relating to local authority performance
• Providing support to local authority led projects designed to achieve efficiencies
• Developing opportunities for shared working across local authorities and the wider public sector
• Co-ordinating support for local authorities to ensure that the efforts of a number of organisations meet the needs of the region.

What is SCMS?

The SCMS is a web based system which has three fundamental modules:

• Supplier Management
• Tender Management
• Contract Management

The system will provide a single core database to hold information about each member council's contracts and suppliers. This will enable council's to identify and manage collaborative procurement activities.

What it does

•  Publicise current and future tender
• Seek invitations (restricted) from approved lists
• Seek invitations (open) to all suppliers
• Tender search facility, filter and classification facility
• Two-way electronic document transmission
• User self-registration
• Multi format file attachment facility

Benefits to Suppliers

•  Free to use
• Secure site
• 24 houraccess, 7 days a week
• Simple self registration
• Electronic data transfer - easy access
• Electronic work flow
• Online receipt information
• Ability to find out about current and future tenders
• Ability to find about contracts awarded
• Apply for approved list status for one or more councils
  
  For details of how to register your organisation on SCMS please download
  the attached Supplier Registration Guide 

Benefits for Buyers

• Improves transparency and openness
• Provides the ability to decentralise tendering
• Improves communication with suppliers
• Reduces advertising, paper and relevant over-heads
• Makes processes easier to manage
• Promotes partnership working
• Approved lists can be shared
• Identifies potential for collaborative procurement
• Encourages standardisation of procedures and documentation

Key Contacts

Julie Collins
Tel 01472 324153
Strategic Procurement Unit

Jacky Byard
Tel 01472 324144
Business Support Unit  

Category Specialists

Sarah Rhodes
Tel 01472 324518
Property Services

Alan Fletcher
Tel 01472 325866
Grounds Maintenance

Chris Dunn
Tel 01472 242179
Fleet Management/Waste Management

Gemma Dunham
Tel 01472 323405
Children's Services

Stuart Greaves
Tel 01472 325672
Highways

David Parkin
Tel 01472 326587
Supporting People