Responsibility can include seeking advice from a relevant authority or agency, risk assessment and the identification of those measures which will maintain the duty of care for both organisers and attendees. For some events substantial resources may be necessary to fulfil traffic regulations, fire safety, medical cover and the maintenance of public orders.
If you are planning an event you should contact the Public Event Planning Group as soon as possible. For the initial contact, it will be necessary to have the following information about your proposed event:
- The date, time and location
- The type of event
- The name of the organiser
- The number of people expected
Following this, it will be necessary for you to complete the Organise a Public Event on-line form (under the related forms section on the right hand side of this page).
Street Parties
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To hold a Street Party you will need to complete a form on-line (organise a public event under the related forms section).
If the proposed event is to be held on Council owned land, then a further check-list, will need to be submitted. Please contact us for a copy of the form.
North East Lincolnshire Council hope that the information detailed below will help groups of friends or neighbours, parish councils, resident associations or any other community group to plan their street party so that it goes with a swing!
Street Parties are organised by groups of residents for their neighbours and are usually quite straight forward to organise. They generally don’t include activities that need a licence, such as selling alcohol / trading or providing entertainment – but there’s plenty of information below on when licenses may be required. You may want to close part, or all of your street for your party and you’ll need to get permission to do this and you may require some insurance to cover your event.
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Please give as much advance warning of the event as possible:
- For a small event (less than 50 people attending) there should be at least 28 days notice before the event
- For all other events at least 2 - 6 months notice would be helpful
We have compiled some general information to give organisers an idea of the issues they must take into account when planning a major event. Specialist advice is always available from the Council and the relevant emergency services.
Remember the organiser of the event is responsible for safety at public events.
We strongly recommend that you take out adequate insurance to cover the event you are planning.
Health and Safety Executive (HSE) Event Safety Guide
You may find it useful to download "The Event Safety Guide" from the document downloads list. The guide aims to help you organise and run a safe event.
Event Safety Calculator (Medical)
This calculator is for guidance only and you should make reference to "The Event Safety Guide" for more information about medial resources at events.
Please download the calculator from the document downloads list.
The Public Event Planning Group will only give advice - such advice should assist you but it will not absolve you from being ultimately responsible.