Filming of public meetings

We support the principle of transparency and encourage filming, recording and taking photographs at our public meetings.

We also welcome the use of social media and blogging to communicate with people about what is happening at a meeting.

Notification of filming

There is no requirement to notify us in advance, but the Chairman of the meeting will have absolute discretion to terminate or suspend any of these activities if, in their opinion, continuing to do so would prejudice proceedings at the meeting.

The circumstances in which termination or suspension might occur could include:

• public disturbance or suspension of the meeting
• the meeting agreeing to formally exclude the press and public from the meeting due to the confidential nature of the business being discussed
• where it is considered that continued recording/photography/filming/webcasting might infringe the rights of any individual or otherwise disrupt proceedings
• when the Chairman considers that a defamatory statement has been made

Editing of footage or images

It is expected that those recording meetings will not edit any film, recording or photograph in a way that could lead to misinterpretation or misrepresentation of the proceedings.

This includes refraining from editing an image or views expressed in a way that may ridicule, or show a lack of respect towards those being photographed, filmed or recorded.

Filming equipment

Those intending to bring large equipment or wishing to discuss any special requirements are advised to contact our communications team at [email protected] in advance of the meeting to seek advice and guidance. Such requests will be subject to practical considerations and the constraints of specific meeting rooms.

The use of flash photography or additional lighting will not be allowed unless this has been discussed in advance of the meeting and agreement reached on how it can be done without disrupting proceedings.

At the beginning of each meeting, the Chairman will make an announcement that the meeting may be filmed, recorded or photographed. Meeting agendas will also carry this message.

Contact details

Democratic Services, Municipal Offices, Town Hall Square, Grimsby, North East Lincolnshire, DN31 1HU

Email: [email protected]

Telephone: 01472 324121

Opening times: Monday to Friday 9am to 5pm, except bank holidays