Event Safety Advisory Group
Following the announcement by Government on the 22 February 2021, this is an update on the Council position in the running of events in North East Lincolnshire.
No events are permitted to take place before 17 May 2021, except for outdoor Zoos, theme parks and drive-in cinemas which are permitted from the 12 April 2021. In the meantime, the Council is working to ensure that outside spaces are safe as restrictions are lifted.
From no earlier than 17 May 2021 small scale outdoor events of up to 30 people will be permitted along with outdoor theatres and cinemas. Performances and large events are expected to be able to resume, with some limits. For indoor events they can be at half capacity or 1,000 people, and outdoors they can be at half capacity or 4,000 people – whichever is lower. For large venues (at least 40,000 capacity) up to 10,000 will be allowed to attend.
From no earlier than 21 June 2021 all events will potentially be able to resume. Further guidance will be shared as it is issued by the government. The latest position from the government is available at GOV.UK COVID-19 response: Spring 2021 .
Submissions for events for the rest of the year are be considered as they arrive, giving due regard to the Government guidance in place for group gatherings, locations, the nature of the event itself and the prevailing local public health position.
Covid-19 Risk Assessment
For all events, until further notice, we will require a comprehensive risk assessment that addresses the government guidance in terms of Covid-19 for social distancing, hand sanitation, wearing of face masks where necessary etc. We expect Government guidance to be followed and NELC will not consider or sanction any event that does not provide a suitable risk assessment.
In the event of a local lockdown in North East Lincolnshire events planned to be held during the lock down period may need to be cancelled. The Council could withdraw any permissions given to use its land for a specified event or events of a specified description, restrict the number of people able to attend the event or require medical or emergency services to attend. This action will be taken to minimise the risk of a wider spread of infection and will be enacted in line with the powers recently approved by the Government. This could be at relatively short notice, but we will take reasonable steps to give you advance notice. We will not accept liability for costs incurred but will work with organisers, where possible, to make alternative arrangements.
There are many things you need to think about when organising an event on public or private land.
It’s your responsibility to make sure you have planned:
- the duty of care and safety of all involved
- risk assessments
- medical cover
- public liability insurance – we will need to see the certificate
- a main contact for the day – will be shared with NELC security
- a temporary event notice (TEN) – only for licensable activity on an unlicensed venue
- traffic regulation orders (TRO) – for regulating, restricting or prohibiting use of the highway
- around feedback received from local residents, businesses and organisations – such as Tourism North East Lincolnshire (TNEL)
An Event Safety Advisory Group (ESAG) request must be submitted at least 12 weeks before your scheduled event.
Before you start
When your request has been submitted, members may contact you to give advice or ask questions. If you don’t hear anything within one calendar month please assume you can go ahead with your event.
For security reasons the online form can time out if left idle. Make sure you have the following information available (if applicable at the time of request)
- Name and location of your event
- Date and times of your event including the timescales for set up and clean up
- Description of your event (for example an event programme)
- Number of people estimated to attend (visitors, volunteers, staff and medical cover)
- Name of the organiser or on-the-day contact
- Risk assessment plans
- Number of medical staff, fire safety and security covering your event
- Approved road closure and traffic management plans
- Public liability insurance
Event Safety Advisory Group
The group is made up of members who can offer advice, but also grant permissions and licences for your event.
- Humberside Police
- Humberside Fire and Rescue
- East Midlands Ambulance Service
- North East Lincolnshire Council
- Environmental health
- Trading standard
- Building control
Blank event management plan template (Word, 126KB) – adaptable to any size of event