Event Safety Advisory Group

COVID-19 update

Future events

Submissions for events for the rest of the year are be considered as they arrive, giving due regard to the Government guidance in place for group gatherings, locations, the nature of the event itself and the prevailing local public health position.

Covid-19 Risk Assessment

For all events, until further notice, we will require a comprehensive risk assessment that addresses the government guidance in terms of Covid-19 for social distancing, hand sanitation, wearing of face masks where necessary etc. We expect Government guidance to be followed and NELC will not consider or sanction any event that does not provide a suitable risk assessment.

Local Lockdown

In the event of a local lockdown in North East Lincolnshire events planned to be held during the lock down period may need to be cancelled. The Council could withdraw any permissions given to use its land for a specified event or events of a specified description, restrict the number of people able to attend the event or require medical or emergency services to attend. This action will be taken to minimise the risk of a wider spread of infection and will be enacted in line with the powers recently approved by the Government. This could be at relatively short notice, but we will take reasonable steps to give you advance notice. We will not accept liability for costs incurred but will work with organisers, where possible, to make alternative arrangements.

Overview

There are many things you need to think about when organising an event on public or private land.

It’s your responsibility to make sure you have planned:

the duty of care and safety of all involved
risk assessments
medical cover
public liability insurance – we will need to see the certificate
a main contact for the day – will be shared with NELC security
timescales
a temporary event notice (TEN) – only for licensable activity on an unlicensed venue
traffic regulation orders (TRO) – for regulating, restricting or prohibiting use of the highway
around feedback received from local residents, businesses and organisations – such as Tourism North East Lincolnshire (TNEL)

An Event Safety Advisory Group (ESAG) request must be submitted at least 12 weeks before your scheduled event.

Before you start

When your request has been submitted, members may contact you to give advice or ask questions. If you don’t hear anything within one calendar month please assume you can go ahead with your event.

For security reasons the online form can time out if left idle. Make sure you have the following information available (if applicable at the time of request)

Name and location of your event
Date and times of your event including the timescales for set up and clean up
Description of your event (for example an event programme)
Number of people estimated to attend (visitors, volunteers, staff and medical cover)
Name of the organiser or on-the-day contact
Risk assessment plans
Number of medical staff, fire safety and security covering your event
Approved road closure and traffic management plans
Public liability insurance