North East Lincolnshire Council

Organising an event?

All events scheduled to take place before the end of July have been cancelled.

Future Events
The Council is currently not considering any events on its premises/land before the end of July. Submissions for events for the rest of the year are be considered as they arrive, giving due regard to the Government guidance in place for group gatherings, locations, the nature of the event itself and the prevailing local public health position.

Covid-19 Risk Assessment
For all events, until further notice, we will require a comprehensive risk assessment that addresses the government guidance in terms of Covid-19 for social distancing, hand sanitation, wearing of face masks where necessary etc.  We expect Government guidance to be followed and NELC will not consider or sanction any event that does not provide a suitable risk assessment.

There are many things you need to think about when organising an event on public or private land.

It’s your responsibility to make sure you have planned:

  • the duty of care and safety of all involved
  • risk assessments
  • medical cover
  • public liability insurance – we will need to see the certificate
  • a main contact for the day – will be shared with NELC security
  • timescales
  • a temporary event notice (TEN) – only for licensable activity on an unlicensed venue
  • traffic regulation orders (TRO) – for regulating, restricting or prohibiting use of the highway
  • around feedback received from local residents, businesses and organisations – such as Tourism North East Lincolnshire (TNEL)

An Event Safety Advisory Group (ESAG) request must be submitted at least 12 weeks before your scheduled event.

Before you start

When your request has been submitted, members may contact you to give advice or ask questions.  If you don’t hear anything within one calendar month please assume you can go ahead with your event.

For security reasons the online form can time out if left idle. Make sure you have the following information available (if applicable at the time of request)

  • Name and location of your event
  • Date and times of your event including the timescales for set up and clean up
  • Description of your event (for example an event programme)
  • Number of people estimated to attend (visitors, volunteers, staff and medical cover)
  • Name of the organiser or on-the-day contact
  • Risk assessment plans
  • Number of medical staff, fire safety and security covering your event
  • Approved road closure and traffic management plans
  • Public liability insurance

Event Safety Advisory Group

The group is made up of members who can offer advice, but also grant permissions and licences for your event.

ESAG members:

  • Humberside Police
  • Humberside Fire and Rescue
  • East Midlands Ambulance Service
  • North East Lincolnshire Council
    • Highways
    • Licensing
    • Environmental health
    • Trading standard
    • Building control